Privacy Policy for SWPOS RMS App

Your privacy is important to us. This Privacy Policy outlines how the SWPOS RMS App collects, uses, stores, and protects your data. The app is designed to manage item transfers between branches, stores, and production processes seamlessly while ensuring your information is secure and compliant with legal standards.

1. Overview

The SWPOS RMS App is a connected tool within the SWPOS ecosystem, enabling employees to manage operational workflows such as item transfers and production orders. This app works in conjunction with the SWPOS website to provide real-time transaction tracking and administrative oversight.

2. Information We Collect

We collect only the information necessary to operate the app effectively:

• 2.1 Employee Login Credentials: Credentials such as usernames and passwords are created and managed on the SWPOS website. These credentials are used to authenticate employees for app access.
• 2.2 Transaction Data:
  • Transfer Information: Includes source and destination branches or stores, selected items, quantities, and scheduled transfer dates.
  • Production Orders: Details of items required for production, input quantities, and additional notes such as “Out of Stock.”
• 2.3 Device Information: To enhance app performance and security, we may collect non-identifiable device-related information, including device type, operating system, and app usage patterns.

3. How We Use Your Information

The collected information is used for the following purposes:

• Authentication: Verifying employee credentials for secure app access.
• Operational Management: Facilitating the creation and submission of item transfer requests and production orders.
• Integration with SWPOS Website: Synchronizing transaction data with the website for real-time tracking, monitoring, and administrative approval.
• Performance Improvement: Analyzing app usage to optimize workflows and user experience.

4. Data Sharing and Disclosure

We value your privacy and do not sell or rent your data to third parties. Your information is shared only in the following circumstances:

• Internal Use: Data is shared within the SWPOS ecosystem to manage and monitor operations.
• Legal Compliance: Information may be disclosed to comply with legal obligations, enforce policies, or protect rights.

5. Security Measures

We prioritize the security of your information and implement robust measures to protect it, including:

• Data Encryption: All data transmitted between the app and the SWPOS website is encrypted to prevent unauthorized access.
• Secure Login Management: Passwords are securely stored, and only authenticated users can access the app.
• Access Control: Employees have role-based access, ensuring only authorized personnel can perform specific tasks.

6. User Responsibilities

To maintain security and ensure accurate operations, users must:

• Keep login credentials confidential and report any unauthorized access immediately.
• Verify the accuracy of transaction details before submission.

7. Third-Party Services

The SWPOS RMS App is self-contained and does not rely on third-party analytics or external services.

8. Your Rights

As a user, you have the following rights concerning your data:

• Access and Rectification: You may request access to or corrections of your data by contacting your company administrator.
• Restriction of Processing: You can request limitations on how your data is processed for non-essential operations.

9. Data Retention

Transaction and usage data are retained for as long as required to fulfill business purposes and comply with legal or regulatory requirements. Login credentials remain active only during employment and are deactivated when an employee leaves the organization.

10. Policy Updates

This Privacy Policy may be updated periodically to reflect changes in the app’s functionality, legal requirements, or security measures. Users will be notified of updates via the app or official communication channels.

11. Contact Information

For questions, concerns, or requests related to this Privacy Policy, please contact us at:

Email: reachoutsurfersway@gmail.com